Welcome to part two of the How to Create a Digital Planner in Keynote series! If you missed part one about getting started, you can catch up here. In part two we’re going to talk about adding tabs and text in your digital planner.
How to Create a Digital Planner in Keynote: Part 2 – Adding Tabs & Text In Your Digital Planner
If you were following along in part one, you planner should look somewhat like the photo above. As I mentioned above today is all about adding the tabs and text into your digital planner.
First things first, we’re going to add tabs to the planner. In this tutorial, I’m going to be adding 12 tabs along the side of the planner to represent the months. As a shortcut to the trial and error of correctly sizing twelve tabs, you can click on the “paper” in your digital planner to see the dimensions. Since I’m adding the tabs along the right side of the planner I can take the dimensions from the paper shape to determine how large my tabs should be. You’ll see the height of the journal is 673, so divided by 12 that is 56. I can then size my tabs to have a height of 56!
I change the colour of the tab, added a border and a drop shadow, and changed the arrangement so that it is behind the “paper”.
Instead of having to recreate that shape again, you can simply copy and paste it down the page! Horrah, now your planner has tabs! In this tutorial, I’m not adding tabs on the top of my planner, but if I was using it I would add tabs to be able to link to collections, blank pages, and other significant spots in the planner.
Adding Text – Option One: In Keynote
There are two ways you can add text to your planner. If you don’t have a specific font you want to use, you can easily just add a text box in Keynote and select from one of their pre-installed fonts. However, if you have other fonts you want to use you’ll want to check out option two.
Adding Text – Option 2: Using Purchased Fonts
This second method is definitely more time confusing, but it allows me to use the fonts that I have purchased (or gotten for free) from other sources – like Hungry JPEG and Creative Market. First things, I want to create a folder on my computer for the text images that I am going to create to go.
This next step moves onto my iPad, using a free app called Vectornator. I install all of the fonts I purchase onto my iPad, and a program like Vectornator allows me to type with them to put them into my digital planner.
There are also programs on your computer that you can use downloaded fonts with, like Adobe Creative Cloud, but I don’t currently use those as the license costs over $60 CAD monthly. Yikes.
When opening a document in Vectornator to type my text into I always select the “ultra HD” option as I don’t want the text to look pixelated when zoomed in on the planner. I simply type out the text I want (in this example “Jan”) and export the text as a PNG. I choose to just airdrop to my computer, but you are also able to save directly to your iCloud drive.
Adding Text To Your Digital Planner
I import the image into my planner in Keynote by clicking media, selecting other and then importing from a file. You’ll see that it imports as a large image, and I want to edit the mask to make it smaller. The reason for this is that when I am linking my tabs/text if I kept it that big the link would end up covering almost the entire page.
Now the mask is smaller, and I wanted to rotate the text so that it would be the right direction on the tab. You’ll see on the right of the image I’ve selected the arrange tab and adjusted the angle to 270 degrees. Initially when I imported the text, the angle was 0 degrees.
Lastly, I pulled the text over and resized it to fit on the text. Side note: I would not recommend dark tabs & black text! I had meant to do my text in white, but that clearly did not happen. Oh well.
I did the same thing with all the text that I created until I have all the months on my tabs!
And, to make it a bit more visible for you, I’ve changed the colour of my tabs. Don’t forget to bookmark this post, as part three will be coming soon! In part three I’ll be discussing probably the most integral part of the digital planner: how to add links to your tabs! I hope to see you there.